Online Appointment System
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Features

Admin Panel
WWW.book-appointment.com admin panel has 2 available implementations:
  • extended desktop admin panel
  • mobile admin panel supported by tablets, IPhone and Android based smart phones
Desktop Admin Panel
WWW.book-appointment.com online appointment system features list available in desktop admin panel:

Appointments
Appointments
  • View appointments by locations and by staff members
  • View appointments for multiple staff members at the same time
  • Time slot, office scheduling and history limit can be configured
Appointments
  • Add, change, view, or cancel appointments
  • Add recurrent appointments
  • Appointment duration is predefined according to service duration by default, but can be adjusted manually
  • View and update past appointments
Appointments
  • View daily appointments
Appointments
  • View weekly appointments
Appointments
  • View appointment status
  • Change appointment status
Appointments
  • View client-entered notes while viewing or editing appointments
  • Enter client instructions and appointment notes while making or editing appointments
Appointments
  • Reserve time slot for staff member
Appointments
  • Add client while making an appointment
Appointments
  • View client's appointment history
  • Send automatic appointment confirmation e-mail to client
  • Send automatic appointment notification e-mail to staff member
  • Send automatic appointment reminder e-mail to client
  • Setup online payment option allowing to take prepayment while client books an appointment
  • Send automatic e-mail to staff member when clients book online
Clients
Clients
  • Search for clients by last name
  • Search for clients by first name
Clients
  • Add, change, delete clients
  • View client’s appointment history
Office Staff Members
Staff Members
  • Add, change, delete, view staff members
Staff Members
  • Assign access type to staff members allowing them to view permitted information only
  • Protect access to scheduler by password and user session
Staff Members
  • Assign locations to staff member
Staff Members
  • Assign services to staff member
Staff Members
  • Assign working hours to staff member
Staff Members
  • Reserve days
Services
Services
  • Add, change, delete, view services
  • Assign durations, gap between services, cost to services
  • Set option not to show service in the Client View
Locations
Locations
  • Add, change, delete, view locations
  • Set up multiple locations.
    Locations can share staff or have its own staff members and emails.
    Location has its own time zone offset
Settings
Settings
  • Set up the Client View settings
    The Client View Settings include the following options and settings for your clients:
    - Option allowing client to self register using internet
    - Option allowing client to see office scheduler after his authentication only
    - Client scheduling limit
    - Client daily appointment limit
    - Client registration form fields set up
    - Option to show service cost to client
    - Option to show office information to client
    - Option to use custom Home page or redirect to your office site
    - Client appointment cancellation limit
    - Option to show appointment information to client
    - Option to show meeting information to client
    - Hours, minutes ahead of current time client can book an appointment online
    - Title and keywords for Search Engine Optimization
Settings
  • Set up Custom texts for Client View
  • Enter texts for Home, Make Appointment, Cancel Appointment pages
  • Enter display names for service and staff member
  • Enter text for site footer
Settings
  • Set up the Site Layout
  • Set up option to use default or custom site header:
    - Set up default header layout (font, colors, logo)
    - Set up custom header using html code
  • Set up menu layout (font, colors)
  • Set up body layout (font, colors)
Reports
Reports
  • Output appointment information to HTML/Excel
  • Output client's information to HTML/Excel
  • Print staff daily schedules
Meetings
Add Meeting
  • Add, change, delete, and view meetings
    - Meeting can be associated with the office staff member and particular location
    - Meeting description can be formatted in HTML code using styles and images
    - Prepayment for client subscription can be defined optionally
    - Dates for client subscription can be defined optionally.
      Clients can subscribe himself to the meeting in the specified date range only
    - Dates for client un subscription can be defined optionally.
      Clients can unsubscribe himself from the meeting in the specified date range only
    - Meetings can be arranged in the categories
    - Meetings can be specified as permanent or as event at the specified dates
    - Max number of meeting participants can be defined
    - Meeting can be hidden from the Client View
Subscribe Client to the Meeting
  • Subscribe clients to the meeting
  • Update client status (Signed Up, Cancelled, Waiting List) and payment
Email Marketing
Send Email to All Clients
  • Email can be sent to all registered clients with one click
Send Email to Email Groups
  • Subscribe clients to different Email Groups according to their interests
  • Send email to particular Email Group
Send Email to Client
  • Send email to one particular client
Mobile Admin Panel
WWW.book-appointment.com online appointment system features list available in mobile admin panel:

Appointments
View apps by locations
  • View appointments by locations
View apps by staff
  • View appointments by staff members
View apps
  • View daily appointments with detailed client’s information
  • Add, view, or cancel appointments
  • Add, view, or cancel appointments in past
  • View, or change appointment status
  • Reserve time slot for staff member
Select services
  • Select services
Notes
  • Enter client instructions and appointment notes while making appointments
Clients
New Client
  • Add client while making an appointment
Search clients
  • Search for clients by last name
  • Search for clients by first name
Access Role
  • Staff member can view allowed information only in accordance with his access type specified by headquarters in desktop admin panel
Client View
WWW.book-appointment.com online appointment system features list available in client view:

Appointments
Client View
  • Select a specific location, service and staff member
  • Select available time slot fitting for service duration only
  • View office scheduler. Scheduled appointments are shown to client as unavailable time slot
    without any other details
Client View
  • Book appointments
Client View
  • Cancel appointments
Client View
  • View staff and service profiles
Client View
  • Change individual information and password
Client View
  • View, print individual appointments
Client View
  • Paypal prepayment while client books an appointment
Client View
  • Scheduling weekly view
Client View
  • Scheduling daily view
Meetings
Client View
  • Browse meetings
Client View
  • View meeting description
Client View
  • Subscribe to the meeting
Client View
  • Unsubscribe from the meeting
Client View
  • Browse meeting calendar

Mobile View
  • Book-appointment.com Client View supports tablets, IPhone and Android based smart phones
  • Self register
  • View location current time
  • Secure log in
  • Send automatic e-mail confirmation about appointment booking and cancellation by client